Southeast Regional Field Office Program Assistant

Duration of Internship: January/Spring Semester 2016, beginning after 1st of year in January 2016. (Desirable to have intern engage remotely earlier in months of November-December 2015 on a limited basis to become familiar with upcoming projects, as available.)

Approximate Hours Per Week: 15-20 in January; 10-15 Spring (November – December 2015 hours to be determined based on availability)

Intern Projects or Duties:    An intern is needed to assist our Southeast Partnership Coordinator with creative public engagement, partnership development, research, project planning, program development, design, and minimal grant writing duties within our Southeast Regional Field Office (Rochester, MN). The internship will be housed in Southeast Minnesota, with expectation of occasional travel to PAM’s offices in Landmark Center, in downtown St. Paul. Travel throughout our a 20-county project region is required and will be reimbursed at the state mileage rate of .575/mile. The Intern must reside within the region, including northern Iowa and southwestern Wisconsin. The intern will be asked to support and grow our annual grassroots preservation advocacy campaign, Heart Bombing (February 2016), and provide assistance in developing our organization-wide Places of Interest membership. The internship will be very hands-on and there will be immense opportunity for creative input and production, including gaining experience with field recordings and media production of regional projects throughout the internship, if desired.


Duties and Responsibilities | Specific Internship Project Duties:

Assist with preparation of event and marketing materials, including writing and design;

Assist with documenting PAM events and projects throughout the region;

Manage volunteer coordination and communications for seasonal PAM events;

Assist with drafting press releases for program and event announcements;

Assist with identification of successful preservation projects throughout Southeast Minnesota to strengthen our regional preservation network;

Assist with development of new outreach program(s) and events;

Contribute to our quarterly print publication, The Minnesota Preservationist;

Attend regional community meetings as determined by supervisor;

Engage with project partners across the region;

Assist with grant writing process, including research, drafting of narratives, and timely submission


General Internship Project Duties:

Meet with the PAM staff in St. Paul office at the beginning of the internship to introduce specific project goals;

Meet regularly with Southeast Partnership Coordinator in SE region;

Maintain regular communications with, and provide timely response to, requests made by Southeast Partnership Coordinator;

Provide a brief weekly report of work plan activities;

Record your internship schedule on shared calendar and ensure it is kept up-to-date;

Maintain appropriate documentation and computerized back-ups of your projects including meetings, contacts made, planning, research, and status and final reports.Ensure that this information is organized and accessible to PAM staff during and after internship;

Attend and participate in scheduled staff meetings as schedule permits;

Other duties as assigned


Desired Knowledge, Skills & Abilities:

Strong project planning and management skills;

Outgoing and curious personality with a willingness to engage with residents, local decision makers, media, project partners, and more;

Demonstrated experience using social media sites and website-editing software for increased promotion and audience engagement;

Experience or familiarity with regional or statewide arts community;

Understanding of, or general interest in, principles of placemaking;

Familiarity with Southeast Minnesota geography;

Ability to travel with access to reliable personal vehicle for travel assignments;

Strong written and verbal communication skills, including proper spelling, word choice, correct grammar, and friendly tone;

Experience in any of the following is highly desirable, but not required: graphic design, video production, audio editing, web development, or publishing;

Ability to show initiative, be self-directed, and work independently; ability to accept direction and seek guidance when needed for effective completion of projects;

Pleasant, tactful, detail-oriented, knowledgeable demeanor in working with stakeholders, staff, and other volunteers;

Ability to establish and maintain effective working relationships with others through respectful communication, prioritization, and timely and accurate response and delivery;

Ability to be ambassador of goodwill for the Preservation Alliance of Minnesota and its programs.


Credentials and Experience:

Applicant  must have completed at least two years towards a Bachelor’s degree;

Demonstrated knowledge of and interest in historic preservation, community development, or old buildings;

Curious about the people and places of Southeast Minnesota;

Experience in one or more of the following academic or professional fields: communications, history, public history, American studies, planning, social media, media production, graphic design, public relations, journalism/writing; community organizing


Application Process:    Submit cover letter that highlights your current experience and interests as they related to history, preservation, arts, storytelling, placemaking, or your love for old buildings, a resume, and a creative portfolio. Creative portfolio will include 2-3 of the following: writing sample (1-2 pages, blog posts accepted), graphic design samples, video or audio production work (links only, please), examples projects you’ve developed or helped manage, photographs you’ve taken, press releases you’ve drafted, websites you’ve developed, social media sites you’ve managed, etc. We are seeking a highly creative and passionate individual with excellent follow-through. Is that you? Send materials to Erin Dorbin, Southeast Partnership Coordinator, at no later than October 31st, 2015.