Program Assistant Position Description

Position Objectives

The Preservation Alliance of Minnesota (“PAM”) is seeking an organized, energetic, detail oriented communicator for the position of Program Assistant. The Program Assistant will be responsible for assisting with the Education Program, Minnesota Main Street, and Membership / Development. The Program Assistant will have the opportunity to lead specific projects while providing program and administrative support within PAM.

Organizational Description

PAM leads and inspires people to connect with historic places, promoting community vitality. PAM is a creative and collaborative organization. Staff is empowered to explore and implement new ideas and program concepts.

The Education Program and Minnesota Main Street are have been financed in part with funds provided by the State of Minnesota from the Arts and Cultural Heritage Fund through the Minnesota Historical Society.

The organization operates with a budget of just under $800,000 and is governed by a 15-member Board of Directors. PAM offices are located on the 5th floor of Landmark Center, 75 W. 5th Street, in downtown St. Paul with office hours between 9:00 a.m. and 5:00 p.m., Monday through Friday. The organization has its first regional office in Rochester, MN. Occasional evening and weekend meetings and events take place after regularly-scheduled hours of operation.

Position Information and Location

This is considered a part-time to three-quarter time, at will, position, with potential growth to full-time as resources allow. The Program Assistant is an employee of PAM and reports directly to the Minnesota Main Street Coordinator. This position will be based in PAM’s St. Paul office, but may require travel throughout the state of Minnesota. This is a part-time, hourly position with the expectation that the Program Assistant will work a minimum of 20 hours per week at a rate of $13.50 per hour, with an average of 30 hours per week. All part-time PAM employees receive a transportation/parking reimbursement.

Position Responsibilities

  • Especially at the beginning of the position, assisting with database preparation and management.
  • Assist with grant writing and resource development.
  • Assist with event and program planning, implementation, and reporting.
  • Assist with drafting and formatting reports and studies.
  • Provide media outreach regarding organization’s activities and accomplishments.
  • Help to coordinate on-line, web-based, and social media outreach to assist with Minnesota preservation efforts.
  • Administrative duties such as filing, answering the phone, and helping Program Coordinators with day to day responsibilities.
  • Support preservation efforts through outreach to community groups and leaders, government officials, preservation organizations and other interest groups regarding organizational efforts.

Minimum Qualifications and Skills

  • Demonstrated ability to work collaboratively within a variety of programs or departments.
  • Either an undergraduate degree or one to two years direct work with administrative duties, event planning, marketing, scheduling, filing, communications, fundraising, project management, or writing/editing.
  • Excellent written and verbal communication; demonstrated ability to write clearly and effectively for a variety of audiences.
  • Excellent organizational and time management skills. Ability to establish priorities, work both independently and within a team, effectively problem solve and proceed with objectives with limited supervision.
  • General computer skills including familiarity with Microsoft Office and Adobe Acrobat. Familiarity with technology-based communication platforms such as WordPress, MailChimp or Constant Contact, Facebook, and Twitter.

Desirable Qualifications and Skills

Knowledge in any of the following areas will strengthen a candidate: fundraising, arts, community economic and real estate development, historic preservation, graphic design, planning, and law, environmental or land use law, urban and regional planning, governmental relations, business administration, customer service and retail sales, finance, advocacy and community organizing, organizational development, budgeting, marketing and communications, special events administration, and/or information technology.

Transportation and Physical Requirements

The Program Assistant may be asked to travel for up to 5 days at a time (including overnight) and work a varied schedule that includes nights and weekends. Access to reliable transportation is necessary. The Program Assistant may be asked to lift and transport up to 50 pounds and stand or sit for prolonged periods of time at conferences or meetings.

Equal Opportunity

PAM does not discriminate against, or intimidate, or prevent the employment of any person or persons on account of race, creed, color, religion, national origin, sex, marital status, status with regard to public assistance, membership or activity in a local commission, disability, sexual orientation, or age.

How to Apply

Email a PDF of your cover letter and resume to Emily Northey, Minnesota Main Street Coordinator, enorthey@mnpreservation using the following format:

  1. Email your cover letter and resume as a single PDF. Please do not send DOC or DOCX or multiple files.
  2. Title the PDF with your full name, for example “Jane Doe.PDF”. Please do not title it “PAM Cover Letter and Resume”.

All materials must be received by Monday, June 22, 2015 at NOON.

Comments Closed