Main Street Board of Directors – Job Descriptions

Member, Board of Directors
Board President
Board Vice President
Board Secretary
Board Treasurer

Official Title: Member, Board of Directors

Requirements

Board members should be prepared to make a financial commitment, and contribute 4-10 hours a month to the program. Main Street program boards typically meet once a month for 60-90 minutes. In addition, board members are typically expected to serve on one of the standing committees of the Main Street program.

Board Responsibilities

The board has final responsibility for the success or failure of the Main Street program. It is responsible for all of the finances of the organization and establishes program policy. The board is responsible for maximizing volunteer involvement in the revitalization effort. Collectively, the board makes decisions about the program’s direction and monitors progress on a regular basis. It sets priorities, and makes decisions about the program’s political stance. It oversees the work of the program manager, takes primary responsibility for program fundraising, and supports the work of the committees by volunteering time and expertise. The board of directors is also responsible for fulfilling legal and financial requirements for the conduct of a nonprofit organization. The board manages and facilitates but is not responsible for the execution of committee-specific tasks.

Individual Responsibilities
  • Promote the purpose and activities of the Main Street program, and the Main Street Approach whenever appropriate and possible.
  • Attend regular monthly meetings of the board and notify staff when absence is necessary.
  • Actively participate on at least one committee.
  • Actively participate in specific activities or projects promoted by the board including:
    • Fundraising
    • Membership recruitment

    • Representation of the program at meetings and events

    • Training sessions and workshops

  • Make annual membership contributions

  • Stay informed about the purpose and activities of the Main Street program in order to effectively participate in board decisions and fulfill individual responsibilities.

Sample Board President Job Description

Requirements

8-10 hours per month in addition to regular board member requirements. The president is exempt from the requirement of participating on other committees and task groups.

General Description

The president serves as a link between the board of directors and the program manager. He or she assists the program manager in defining priorities and directions based on the official goals of the organization, Minnesota Main Street recommendations, and board policies. The president is also a link between the Main Street program and the community, explaining the program to the public, helping to attract new people to the program, and rallying support. The president also oversees the operation of organization, guiding and facilitating working relationships within the organization.

Major Job Elements
  • Communication with the board, program manager, and community at large

  • Coordination and facilitation the organization’s internal decision-making process

  • Delegation of responsibility within the organization

  • Monitoring the accountability of the organization

  • Supervising the performance of the program manager

Other Job Elements
  • Assist the program manager in determining the board meeting agenda

  • Chair board meetings

  • Call special meetings when necessary

 Reports to:

-The board of directors

Area of Greatest Time Commitment:

-Communication with the board, program manager and community

Area of Greatest Expected Impact:

-Monitoring accountability

Anticipated Results:
  • Active participation from the membership

  • Cultivate a positive image for the organization

  • Foster cohesiveness within the organization

 Basic Skill and Value Requirements:
  • Good leadership, team-building, and management skills

  • Strong verbal and written communication skills, including good listening skills

  • Flexibility and open-mindedness

  • Sensitivity to cultural, religious, and ethnic diversity

  • Strong belief in the mission statement and principles guiding the organization

  • Understanding of the Main Street Approach and a willingness to be an ambassador of the concept

  • A realistic understanding of the time and energy commitment needed to hold an officer’s position

Main Street Training Presentation

 

 

Sample Board Vice President Job Description

Time Required:

4-8 hours per month in addition to regular board member requirements

General Description:

The vice president’s role is to support the president. He or she shares the presidential responsibilities as delegated by the president, working in whatever capacities deemed most beneficial to the organization. These capacities should be defined in written job descriptions on a year by year basis. The vice president performs the duties of the president when the president is unable to do so.

Major Job Elements:

-Determined each year

Other Job Elements:

-Determined each year

Reports to:

-The president

Basic Skill and Value Requirement:
  • Good leadership, team-building, and management skills

  • Strong verbal and written communication skills, including good listening skills

  • Flexibility and open-mindedness

  • Sensitivity to cultural, religious, and ethnic diversity

  • Strong belief in the mission statement and principles guiding the organization

  • Understanding of the Main Street Approach and a willingness to be an ambassador of the concept

  • A realistic understanding of the time and energy commitment needed to hold an officer’s position

 

Sample Board Secretary Job Description

Time Required:

4-8 hours per month in addition to regular board member requirements

General Description:

The secretary is the primary record keeper of the organization. He or she is responsible for transcribing the minutes at each board meeting and preparing an official copy for approval by the board of directors.

Major Job Elements:
  • Record keeping

  • Taking minutes at board meetings

  • Preparing an official copy of the minutes for the program manager within two weeks after a board meeting

  • Maintaining these documents in a medium that is accessible to board members and the program manager at all times

  • Bringing documents and records to board meetings for use as an historical reference of the organization’s discussions and actions

Other Job Elements:

-Determined each year

Reports to:

-The board president

Area of Greatest Time Commitment:

-Record keeping

Basic Skill and Value Requirement:
  • Strong verbal and written communication skills, including good listening skills

  • Flexibility and open-mindedness

  • Sensitivity to cultural, religious, and ethnic diversity

  • Strong belief in the mission statement and principles guiding the organization

  • Understanding of the Main Street Approach and a willingness to be an ambassador of the concept

  • A realistic understanding of the time and energy commitment needed to hold an officer’s position

 

Sample Board Treasurer Job Description

Time Required:

4-8 hours per month in addition to regular board member requirements

General Description:

The treasurer is responsible for monitoring program finances. This includes keeping all financial records up to date. The treasurer is responsible for seeing that the bills of the organization are paid in a timely manner.

Major Job Elements:
  • The timely payment of any organizational debts incurred, including all taxes due

  • Preparation of a monthly financial report to the board, to be submitted to the program manager for inclusion with the minutes of the meeting for the month following the reporting period (This should be submitted within two weeks of the following monthly board meeting)

  • Maintain all financial books and records in an format ready for auditing, according to standard accounting practices

Other Job Elements:
  • Maintain a complete set of financial records for the organization

  • Provide financial information on request

Reports to:

-The board of directors through the program manager

Area of Greatest Time Commitment:

-Preparing monthly financial statements

Area of Greatest Expected Impact:

-Keeping the board informed of the organization’s financial status

Anticipated Results:
  • A clear and accurate picture of the organization’s financial status

  • Financial decisions can be made in a timely and efficient manner

Basic Skill and Value Requirement:
  • A good understanding of accounting principles and financial management

  • Strong verbal and written communication skills, including good listening skills

  • Flexibility and open-mindedness

  • Sensitivity to cultural, religious, and ethnic diversity

  • Strong belief in the mission statement and principles guiding the organization

  • Understanding of the Main Street Approach and a willingness to be an ambassador of the concept

  • A realistic understanding of the time and energy commitment needed to hold an officer’s position

 

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