Resource Development Internship

Preservation Alliance of Minnesota
Intern Position Description

Internship Title:         Resource Development Intern

Timeline:                     Ongoing

Supervisor:                 Executive Director

Time Commitment:   Variable (min. eight hours per week)

Opportunity: The Preservation Alliance of Minnesota seeks a part- or full-time intern to assist with the advancement of its resource development program.  The resource development program provides for the funding needs to maintain the organization’s operations.  Program priorities are set forth by the Alliance’s annual budget and are comprised of a diversified portfolio of funding areas including: investments, individual giving, membership, grants, sponsorships, and programs.  The Resource Development Intern directly supports the statewide historic preservation nonprofit organization’s ability to achieve its mission by providing the necessary funding to continue its operations.

Job Summary: Provide project and administrative support to advance the Preservation Alliance of Minnesota’s resource development program and needs.

Duties and Responsibilities in Areas of Accountability:

Specific Project Duties

  • Participate in the development and implementation of the Alliance’s annual resource development plan by participating in meetings of the Resource Development and/or other committees.
  • Conduct necessary research to effectively establish a framework for the successful development and implementation of the resource development program.
  • Assist with the identification of model programs, professionals with needed expertise and/or resources, and prospective donors that can achieve the organization’s resource development goals.
  • Promote the resource development program through the creation and distribution of communication materials and grant proposals on the Alliance’s behalf.
  • Participate in meetings and at events with prospective donors and provide necessary support to effectively implement identified resource development goals.

General Internship Project Duties

  • Meet with the Executive Director at the beginning of the internship to define specific project goals, action items, and expected deliverables;
  • Create a work plan to chart necessary activities and deadlines and present this to the Executive Director at the start of internship;
  • Make timely progress toward the completion of your work plan;
  • Provide a weekly report of work plan activities to the Executive Director;
  • Complete a final report about the internship experience to be reviewed at exit interview;

General Administration

  • Record your office schedule on organizational calendar and ensure that it is kept up-to-date with needed changes;
  • Maintain appropriate documentation and computerized back-ups of your project including meetings, contacts made, research, and status and final reports.  Ensure that this information is organized and accessible to the Alliance staff;
  • Limit personal use of Alliance communication devices to only as necessary.  Abuse of this privilege may result in denied access to office phone and internet;

Reimbursements

  • Provide requests for needed purchases to the Administrative Assistant in advance of making the purchase for appropriate approval and ordering;
  • Submit parking receipts monthly to the Administrative Assistant for reimbursement;

Resource Development

  • Maintaining accurate and complete records of contacts and provide those to the Administrative Assistant for entry into GiftWorks membership software;
  • Identify to the Executive Director those contacts with the potential to be donors to the organization;

Staff Support

  • Providing timely response to requests from Executive Director and other Alliance staff;
  • Attending and participating in scheduled staff meetings;
  • Other duties as assigned.

Knowledge, Skills and Abilities:

  • Knowledge of general office operations;
  • Pleasant, tactful, detail-oriented, knowledgeable in working with stakeholders, staff, and other volunteers;
  • Ability to establish and maintain effective working relationships with others through cross communication, prioritization, and timely and accurate response and delivery;
  • Ability to communicate effectively using a wide variety of media including proper spelling, word choice, and correct grammar usage;
  • Ability to accept direction, seek guidance, work independently, demonstrate initiative, and report results for the effective completion of the internship project;
  • Serve as an ambassador of goodwill for the Preservation Alliance of Minnesota;

Credentials and Experience:

  • Preferably a Bachelor’s degree and one year of clerical and/or customer service experience, although willing to consider upper level undergraduates on a case-by-case basis;
  • General computer skills including familiarity with Microsoft Office programs.  Familiarity with both PC and Macintosh systems and knowledge of HTML code desirable;
  • Interest in a career in historic preservation and to contribute your research toward the growth of the Preservation Alliance of Minnesota.

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