Public Policy Intern

Preservation Alliance of Minnesota
Intern Position Description

Internship Title: Public Policy Intern
Timeline: Ongoing
Supervisor: Executive Director
Time Commitment: Variable (min. eight hours per week)

Opportunity: The Preservation Alliance of Minnesota seeks a part- or full-time intern to assist with the advancement of its public policy mission; that is, to positively guide future decision-making for historic properties by improving policies that impact these resources. The Public Policy Intern directly supports the statewide historic preservation nonprofit organization’s ability to achieve its mission by completing a defined project that contributes to the organization’s strategic goal of enhancing tools for historic preservation.

Job Summary: Provide project and administrative support to advance the Preservation Alliance of Minnesota’s public policy platform.

Duties and Responsibilities in Areas of Accountability:
Specific Project Duties

  • Participate in the development and implementation of the Alliance’s annual public policy platform by participating in meetings of the Advocacy and/or other committees and state legislative and municipal hearings.
  • Conduct necessary research to effectively establish a framework for the successful advocacy and implementation of public policy issues.
  • Assist with the maintenance and judicious use of the Alliance’s action alert network to activate our grassroots advocates on behalf of specific legislative or municipal issues.
  • Assist with the identification and tracking of federal and state legislation that impacts historic resources.
  • Promote the public policy platform through the creation and distribution of communication materials about your project.

General Internship Project Duties

  • Meet with the Executive Director at the beginning of the internship to define specific project goals, action items, and expected deliverables;
  • Create a work plan to chart necessary activities and deadlines and present this to the Executive Director at the start of internship;
  • Make timely progress toward the completion of your work plan;
  • Provide a weekly report of work plan activities to the Executive Director;
  • Complete a final report about the internship experience to be reviewed at exit interview;

General Administration

  • Record your office schedule on organizational calendar and ensure that it is kept up-to-date with needed changes;
  • Maintain appropriate documentation and computerized back-ups of your project including meetings, contacts made, research, and status and final reports. Ensure that this information is organized and accessible to the Alliance staff;
  • Limit personal use of Alliance communication devices to only as necessary. Abuse of this privilege may result in denied access to office phone and internet;

Reimbursements

  • Provide requests for needed purchases to the Administrative Assistant in advance of making the purchase for appropriate approval and ordering;
  • Submit parking receipts monthly to the Administrative Assistant for reimbursement;

Resource Development

  • Maintaining accurate and complete records of contacts and provide those to the Administrative Assistant for entry into GiftWorks membership software;
  • Identify to the Executive Director those contacts with the potential to be donors to the organization;

Staff Support

  • Providing timely response to requests from Executive Director and other Alliance staff;
  • Attending and participating in scheduled staff meetings;
  • Other duties as assigned.

Knowledge, Skills and Abilities:

  • Knowledge of general office operations;
  • Pleasant, tactful, detail-oriented, knowledgeable in working with stakeholders, staff, and other volunteers;
  • Ability to establish and maintain effective working relationships with others through cross communication, prioritization, and timely and accurate response and delivery;
  • Ability to communicate effectively using a wide variety of media including proper spelling, word choice, and correct grammar usage;
  • Ability to accept direction, seek guidance, work independently, demonstrate initiative, and report results for the effective completion of the internship project;
  • Serve as an ambassador of goodwill for the Preservation Alliance of Minnesota;

Credentials and Experience:

  • Preferably a Bachelor’s degree and one year of clerical and/or customer service experience, although willing to consider upper level undergraduates on a case-by-case basis;
  • General computer skills including familiarity with Microsoft Office programs. Familiarity with both PC and Macintosh systems and knowledge of HTML code desirable;
  • Interest in a career in historic preservation and to contribute your research toward the growth of the Preservation Alliance of Minnesota.

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